Scheduling for business teams
ScheduleMeeting gives every team in your company a booking page that is backed by real calendar availability. Your reps publish the meeting types they run, prospects and candidates pick a slot that is genuinely free, and the meeting lands on both calendars in the right timezone. No thread, no double bookings, no 7am calls nobody meant to accept.
Paid plans from $49/month. Unpaid accounts get a limited demo — there is no free plan.
ScheduleMeeting is scheduling software for companies. An organisation signs up, adds its team members as seats, and each member publishes one or more meeting types — a 30-minute discovery call, a 45-minute technical interview, a 60-minute quarterly review. Each meeting type gets a public booking page. Anyone with the link picks a time from live availability and the booking is confirmed instantly by email.
Availability is not a static timetable that somebody has to maintain. It is computed on every page load from the working hours you defined, the buffers and notice rules on the meeting type, the bookings already taken, and the events on the connected Google Calendar. If a rep accepts a meeting in their calendar at 2pm, the 2pm slot disappears from their booking page.
ScheduleMeeting is sold to organisations, not to individuals. Billing is per organisation with a seat allowance, and the product is built around things teams need rather than things one person needs: shared booking pages, round-robin distribution, collective meetings that need several hosts free at once, and organisation-wide control of who can publish what.
Sales and revenue teams booking discovery calls and demos. Recruiting teams running interview loops across several interviewers. Customer success and account management teams running onboarding sessions and quarterly reviews. Consultancies and agencies booking client sessions against a shared roster of consultants.
Three paid plans: Starter at $49 per month ($294 per year); Team at $99 per month ($594 per year); Business at $199 per month ($1,194 per year). Yearly billing is 50% cheaper. Every paid plan includes unlimited bookings. There is no free plan — unpaid accounts get a demo.
Google Calendar, two ways: existing events block availability, and confirmed bookings are written back to the calendar. Meetings can carry a Google Meet link, a phone number, or a physical address. Payment and billing run through Stripe.
How it works
Setting up a team takes an afternoon, not a project. Here is the whole path.
You sign up, name your organisation, and invite colleagues by email. Each invited member takes a seat on your plan. Members set their own working hours and their own timezone, which matters the moment your team is spread across offices.
Each member connects their work calendar once. From then on their real commitments block their booking page automatically, and every meeting booked through ScheduleMeeting appears on their calendar with the invitee attached. Nobody maintains two versions of their day.
A meeting type is one kind of meeting your company runs: title, duration, description, location, and the rules around it — how much notice you need, how much buffer before and after, how many of these you will take in a day, how far ahead people may book. Assign it to one host, spread it round-robin across a group, or make it collective so it only offers times when every required host is free.
Put the link in an email signature, a proposal, a job advert, or your product. The visitor sees a month calendar with genuinely available days, picks a time in their own timezone, and fills in three fields. Both sides get a confirmation email; the invitee gets a private link to reschedule or cancel without contacting anyone.
Capabilities
Every feature here exists because a team needed it, not because it filled out a comparison grid.
Slots are derived on every request from working hours, buffers, minimum notice, daily limits, the booking horizon and the connected calendar. Nothing is a cached timetable that can go stale between the visitor loading the page and pressing confirm.
Times are stored in UTC and rendered per viewer. A booking page detects the visitor's timezone in their browser and offers a full timezone selector if they are travelling. The timezone name is printed beside every time, on the page and in every email.
Attach several reps to one meeting type and incoming bookings spread across them. A single inbound link can feed an entire sales pod, and the person who is actually free gets the meeting.
Some meetings need the account executive and the solutions engineer in the room. A collective meeting type only offers times when every required host is free, so you stop booking a panel and then discovering half of it is busy.
Both sides get a confirmation the moment a meeting is booked, and a reminder before it starts. Reschedules and cancellations email everyone involved. Emails carry the time in each recipient's own timezone.
Every confirmation carries a private management link. The invitee can cancel with a reason or move to a new time from live availability. Your reps stop acting as a manual rescheduling service.
Timezones
Most no-shows in international B2B are not people changing their mind. They are people who wrote down the wrong hour. Someone proposes “3pm”, the other side reads it in their own timezone, and a discovery call evaporates.
ScheduleMeeting never shows a bare time. Internally every booking is a UTC instant. On the way out it is converted to whoever is looking — the invitee on the booking page, the host in the dashboard, each recipient in their email — and the timezone name is printed next to it every single time.
On first visit a booking page reads the visitor's timezone from their browser and reloads into it, so the very first calendar they see is already correct. If they are travelling, or booking on behalf of a colleague elsewhere, a selector covering every IANA timezone lets them switch, and the whole month recalculates.
Daylight saving is handled by the same mechanism rather than by arithmetic. Because the stored instant is absolute and conversion happens at render time, a meeting booked before a DST change still resolves to the right local hour after it.
Google Calendar
A one-way integration is the reason scheduling tools get abandoned: the tool writes meetings into the calendar but never reads it, so anything booked outside the tool is invisible and gets double-booked within a week.
ScheduleMeeting reads as well as writes. When a visitor loads a booking page, the busy blocks on the host's connected Google Calendar are pulled in and removed from the offered times — including internal meetings, focus blocks and personal appointments that were never created here.
In the other direction, a confirmed booking is written to the connected calendar with the invitee as an attendee, the meeting description, and a Google Meet link if the meeting type is configured that way. Cancel or reschedule and the calendar entry follows.
Team scheduling
Individual scheduling links are fine until there are eleven of them and no one knows which rep owns which region. ScheduleMeeting is organised around the organisation.
Your organisation has one public page listing every active meeting type you publish. Prospects who arrive without a specific link still find the right meeting instead of emailing to ask.
Single-host for a named account manager, round-robin for an inbound queue, collective for a meeting that needs several people present. The assignment is a property of the meeting type, so one team can run all three at once.
Members are invited by email and occupy a seat on your plan. Each plan states its seat allowance up front, so growing the team is a plan decision rather than a surprise on an invoice.
Minimum notice stops a meeting appearing twenty minutes from now. Buffers keep back-to-back calls from colliding. Daily limits cap how many of a given meeting type a rep will take. A booking horizon stops someone booking eight months out.
Members set their own timezone; working hours are theirs, not the company's. A London rep and a Singapore rep can share a round-robin meeting type and both keep sane hours.
The submitted time is re-checked against live availability on the server before a booking is written. A crafted request cannot book outside your hours, inside a buffer, past your daily cap or within your notice window.
Comparison
Calendly is a good product with a large install base and a much wider integration catalogue. The honest difference is who each one is shaped for.
Calendly is a trademark of its owner and is not affiliated with ScheduleMeeting. This comparison describes capability differences only.
Security and data protection
No badges we have not earned. Here is the concrete posture, stated plainly so your security reviewer can check it.
We do not claim a formal certification we do not hold, and we do not publish an uptime figure we do not measure and back with a contract. If your procurement process needs something specific, ask before you buy rather than after.
Pricing
Yearly billing costs 50% less than monthly. Every plan includes unlimited bookings; what changes is seats and team capability.
For a small team that books meetings every day.
$24.50 /month
billed annually as $294 · $49/month if you pay monthly
Get startedIncludes 3 team members.
Round-robin and collective booking for a whole department.
$49.50 /month
billed annually as $594 · $99/month if you pay monthly
Get startedIncludes 15 team members.
For companies running scheduling across many teams.
$99.50 /month
billed annually as $1,194 · $199/month if you pay monthly
Get startedIncludes 100 team members.
Questions
ScheduleMeeting is scheduling software for companies. Your team publishes booking pages, clients and candidates pick a time that is genuinely free, and the meeting lands on everyone\u{2019}s calendar in their own timezone. It replaces the back-and-forth email thread that normally precedes a business meeting.
It is built for business teams: sales and revenue teams running discovery and demo calls, recruiters running interview loops, customer success teams running onboarding and reviews, and consultancies and agencies booking client sessions. It is sold per organisation, not per individual.
Every booking time is stored in UTC and rendered in the viewer\u{2019}s timezone. A visitor opening a booking page has their timezone detected in the browser and can change it from a full timezone selector. Your reps see the same meeting in their own timezone, and the timezone name is printed next to every time so nobody has to guess.
Yes. The Google Calendar connection is two-way: existing events block out availability so a visitor is never offered a time you are already busy, and confirmed bookings are written back to the connected calendar. Meetings can be created with a Google Meet link attached.
Yes. A meeting type can be assigned round-robin, so incoming bookings are spread across the reps attached to it, or collective, so a booking is only offered at a time when every required host is free.
No. ScheduleMeeting is a paid product. An unpaid account gets a limited demo so you can see the product working with your own calendar before you buy, and a paid plan is required to run real scheduling for your company.
ScheduleMeeting is sold on three paid plans. Starter is $49 per month or $294 per year; Team is $99 per month or $594 per year; Business is $199 per month or $1194 per year. Yearly billing is 50% cheaper than paying monthly. All prices are in US dollars and every plan includes unlimited bookings. There is no free plan.
Yes. Every confirmation email carries a private management link. The invitee can cancel with an optional reason or pick a new time from live availability, and both sides are emailed about the change. Nobody has to email your rep to move a meeting.
Create your organisation, connect a calendar and publish your first meeting type. See it working with your own availability before you pay.